Whanganui DHB calls for response to medical records destruction

20 November 2018


Whanganui District Health Board (WDHB) is informing any members of the public who have not received care or treatment since 2007/2008 that their records may be due for destruction.


WDHB clinical records manager Patricia Greer says people who would like to have their records returned to them rather than destroyed need to complete an application form and return it to the Clinical Records Department by 30 December. The form can be downloaded from the WDHB website (search ‘‘Records for Destruction’’) or by contacting the Clinical Records Department on 06 348 1277.


Mrs Greer says the WDHB reviews its stored general clinical records annually. Any file that contains obstetric and/or paediatric records are retained for 25 years or 10 years after the date of death, but all other general records are disposed of 10 years following a patient’s last date of care or treatment at Whanganui Hospital.

“We must receive requests in writing, however, if someone has a query they are welcome to call us. It’s important people understand the criteria. If someone has had treatment for mental and general health conditions, their general health notes remain on file along with their mental health notes.”